Non-Profit
Helping non-profit organizations do more with less. We provide affordable technology adoption, process automation, and IT solutions so your team can spend less time on admin and more time on your mission.
Results That Matter
Real impact from automation solutions delivering measurable business value
Reduction in administrative overhead through process automation
Average savings on operational and back-office processes
Improvement in grant and financial reporting accuracy
More time for mission-critical work instead of manual tasks
Key Features & Benefits
Comprehensive automation solutions designed specifically for your industry
Microsoft 365 & Teams Adoption
Seamless migration and onboarding to M365 and Microsoft Teams, giving your team modern collaboration tools tailored to non-profit workflows
- Full M365 tenant setup and configuration
- Teams channels organized around programs and departments
- SharePoint document libraries replacing scattered file storage
- Staff training and ongoing adoption support
Accounting & Financial Process Improvement
Streamline bookkeeping, expense tracking, and financial reporting so your team spends less time on spreadsheets and more time on your mission
- Automated invoice processing and approvals
- Streamlined expense tracking and categorization
- Financial reporting dashboards for board and stakeholders
- Integration between accounting systems and donor records
Donor & Fundraising Management
Automate donor communications, track contributions, and streamline fundraising campaigns to maximize every dollar raised
- Automated donation receipts and thank-you communications
- Donor segmentation and engagement tracking
- Campaign performance dashboards
- Recurring donation management
Grant Tracking & Compliance
Stay on top of grant deadlines, reporting requirements, and compliance documentation without manual tracking
- Automated grant deadline reminders
- Expense allocation by funding source
- Compliance document organization
- Funder reporting templates and automation
Volunteer & Program Coordination
Coordinate volunteers, track program outcomes, and manage scheduling without the back-and-forth emails
- Volunteer scheduling and shift management
- Automated reminders and confirmations
- Program participation tracking
- Impact measurement and reporting
IT & Backend Process Automation
Automate the repetitive backend work that drains small teams — from data entry to internal workflows — so you can focus on what really matters
- Automated data entry and form processing
- Internal workflow approvals and routing
- System integrations to eliminate duplicate data entry
- Automated backup and security processes
How It Works
Our proven process gets you from discovery to deployment efficiently
Discovery & Needs Assessment
We learn how your organization operates, identify pain points, and prioritize the automations that will have the biggest impact for your team and mission
Solution Design & Planning
Custom automation plan built around your budget, team capacity, and existing tools — whether that means M365 migration, accounting improvements, or workflow automation
Implementation & Migration
Roll out new systems and automations with minimal disruption to your day-to-day operations, including data migration and system configuration
Training & Ongoing Support
Hands-on training for your team at every skill level, plus ongoing support to ensure everything keeps running smoothly as your organization grows
Transform Your Challenges Into Opportunities
See how automation solves common industry pain points
Staff drowning in manual data entry and repetitive admin tasks
Automated workflows handle routine tasks so your small team can focus on mission-critical work
Scattered files across email, USB drives, and personal folders
Centralized document management with SharePoint and Teams keeps everything organized and accessible
Financial reporting takes days of spreadsheet wrangling
Automated accounting processes and dashboards deliver accurate reports in minutes
Grant compliance tracking done manually with risk of missed deadlines
Automated reminders, expense allocation, and reporting templates keep you audit-ready
Team communication fragmented across email, texts, and phone calls
Microsoft Teams provides a single hub for messaging, meetings, and file sharing
Limited IT budget makes technology adoption feel out of reach
Non-profit licensing, phased rollouts, and affordable automation make modernization accessible
Our Process
A streamlined workflow designed for maximum efficiency
Initial Consultation
Free assessment of your current processes, tools, and pain points
Priority Mapping
Identify quick wins and high-impact improvements for your organization
Platform Setup
Configure M365, accounting tools, or automation platforms for your needs
Data Migration
Safely move your existing data into new systems with zero loss
Team Training
Patient, multi-level training so everyone is comfortable with new tools
Ongoing Support
Continued partnership to adjust, optimize, and expand as you grow
← Swipe to see all steps →
The Transformation
See the difference automation makes
Before Working With Us
- Files scattered across email, USB drives, and personal folders
- Hours spent on manual data entry and spreadsheet reporting
- Communication fragmented across email, texts, and phone calls
- Grant deadlines tracked manually with risk of missed submissions
- Accounting processes slow, error-prone, and hard to audit
- Staff overwhelmed by admin tasks instead of focusing on mission
- Technology feels out of reach due to budget constraints
After Working With Us
- Documents organized in SharePoint with team-wide access
- Automated workflows handle repetitive tasks in the background
- Teams provides a single hub for all communication and collaboration
- Automated reminders and templates keep grant compliance on track
- Streamlined accounting with accurate, timely financial reports
- Staff freed up to focus on programs and community impact
- Affordable solutions built for non-profit budgets and needs
Why Choose Us
Built on expertise, trust, and proven results
Non-Profit Experience
Proven track record working with non-profit organizations of all sizes, understanding the unique constraints of limited budgets and small teams
Patient & Accessible
We meet your team where they are — providing training and support for all skill levels, so no one gets left behind
Mission-First Approach
Every solution we build is designed to free up your time and resources for the work that truly matters — serving your community
What Our Clients Say
Don't just take our word for it - hear from businesses we've transformed
Ilze Van der Merwe
National Expansion Manager
Kids Kicking Cancer Canada
"Our Organization can highly recomend DigitalStaff. They have helped us automate many of our work processes which saves us time and makes us efficient. We are a small organization with few hands, and having DigitalStaff assist us in our IT and backend processes makes our work lighter which opens up our time to get to things that really matter, which is making a difference in Children's lives."
Marilee A Nowgesic
CEO
Canadian Indigenous Nurses Association
"The team is friendly, reliable and extremely patient to ensuring our concerns are addressed and understood. They have enabled an open table to allow for their clients to receive timely and concise information on the latest trends in IT, data collection and many other relevant issues. DigitalStaff has also provided an environment that allows for multiple levels and skills of their clients - so you never have to feel like you're not contributing."
Frequently Asked Questions
Can non-profits really afford automation and IT upgrades?
Absolutely. Many platforms like Microsoft 365 offer deeply discounted or free licensing for registered non-profits. We also design phased rollouts so you can spread costs over time and start seeing ROI from day one.
Our team isn't very tech-savvy. Will they be able to use the new tools?
We pride ourselves on patient, multi-level training. We meet your team where they are and provide hands-on support until everyone feels comfortable. Many of our non-profit clients had the same concern and are now confident daily users.
How long does a typical M365 or Teams migration take?
Most non-profit M365 migrations take 4-8 weeks from planning to full adoption, depending on the size of your organization and the amount of data to migrate. We handle the technical work so your team can keep focusing on their day-to-day.
Will our existing data be safe during migration?
Data safety is our top priority. We create full backups before any migration, perform the transfer in stages, and verify everything before decommissioning old systems. We have never lost client data during a migration.
Can you help us improve our accounting without replacing our current software?
Yes. In many cases we can streamline your existing accounting workflows, add automation on top of your current tools, and improve reporting — without requiring a full software switch. We assess what you have and build from there.
Do you offer ongoing support after the project is done?
Yes. We provide ongoing support and are always available when you need adjustments, troubleshooting, or want to add new automations. Many of our non-profit clients have been with us for years as a trusted technology partner.
Ready to Focus More on Your Mission?
Let's discuss how affordable automation and technology adoption can free up your team's time, reduce costs, and help your organization make a bigger impact.