Automate Zapier
Integration & Workflows
Expert Zapier automation services for small businesses. We build, fix, and optimize your Zaps—or migrate you to better platforms when you outgrow Zapier. Certified Zapier consultants serving businesses across Canada and the US.
The Power of Integration
Real results from businesses that automated their Zapier workflows
Zapier integrates with thousands of business apps
Reduction in manual data transfer and copy-paste
Zaps run continuously without human intervention
Average savings from Zapier automation
The Manual Integration Challenge
Common problems businesses face without automated Zapier integration
Zaps Keep Breaking
Your automations stop working unexpectedly. Error notifications pile up, and you spend hours debugging instead of running your business.
Hit Task Limits
Monthly task limits force you to choose which automations to run. You need enterprise-level automation on a small business budget.
Complex Multi-Step Workflows
Simple Zaps worked at first, but now you need conditional logic, data transformation, and error handling that's beyond basic Zapier.
Apps Not in Zapier
Your industry-specific software, legacy systems, or custom tools don't have Zapier integrations. You're stuck with manual data entry.
DIY Taking Too Long
You started building automations yourself, but months later you're still tweaking. Your time is worth more than fighting with Zaps.
No Zapier Expertise
You know Zapier could help, but you don't have time to learn it properly. You need a Zapier expert to build it right the first time.
What We Connect Zapier With
Seamlessly integrate Zapier with your existing business systems
CRM Systems
Connect HubSpot, Salesforce, Pipedrive, and other CRMs to automate lead capture, contact sync, and sales workflows.
Accounting Software
Integrate QuickBooks, Xero, FreshBooks with Zapier for automated invoice creation, expense tracking, and financial reporting.
Marketing Tools
Automate Mailchimp, ActiveCampaign, ConvertKit campaigns with lead data, form submissions, and customer actions.
Project Management
Connect Asana, Monday.com, ClickUp, Trello to automate task creation, status updates, and team notifications.
E-commerce Platforms
Integrate Shopify, WooCommerce, BigCommerce for automated order processing, inventory sync, and customer data flow.
Communication Tools
Connect Slack, Microsoft Teams, Gmail, and SMS for automated notifications, alerts, and team communication.
Integration Capabilities
Everything we can automate with Zapier integration
Zapier Setup & Configuration
Expert setup of your Zapier account, triggers, actions, and multi-step Zaps—built correctly from the start.
- Account structure optimization
- Trigger and action configuration
- Multi-step Zap design
- Path and filter setup
Zap Troubleshooting & Repair
Fix broken Zaps, resolve errors, and get your automations running reliably again.
- Error diagnosis and resolution
- Data format corrections
- Authentication fixes
- Performance optimization
Advanced Workflow Design
Complex automations with conditional logic, data transformation, and multiple paths that simple Zaps can't handle.
- Conditional paths (Paths by Zapier)
- Data formatting and transformation
- Looping and delay actions
- Sub-Zaps for modularity
Zapier + Custom Code
When native Zapier actions aren't enough, we add custom JavaScript or Python code to handle complex logic.
- Code by Zapier integration
- API calls to non-Zapier apps
- Complex data manipulation
- Custom validation logic
Migration to Better Solutions
Outgrowing Zapier? We migrate your workflows to Make, n8n, or custom solutions that scale better and cost less.
- Workflow audit and planning
- Platform selection guidance
- Zero-downtime migration
- Task limit optimization
Ongoing Zapier Management
Monthly support to monitor, maintain, and optimize your Zaps. We handle errors so you don't have to.
- Proactive error monitoring
- Monthly optimization reviews
- App update management
- New automation development
What our clients say
Chuck Baresich
President
Haggerty AgRobotics Company
Had the team prepare a system for us to automate the re-branding of our digital invoicing and statements. The system has been working flawlessly for over a year. Simple to administer and the team are easy to get in contact with make adjustments or update our requirements.
Marilee A Nowgesic
CEO
Canadian Indigenous Nurses Association
The team is friendly, reliable and extremely patient to ensuring our concerns are addressed and understood. They have enabled an open table to allow for their clients to receive timely (...really feels like 24/7 platforms...) and concise information on the latest trends in IT, data collection and many other relevant issues. DigitalStaff has also provided an environment that allows for multiple levels and skills of their clients - so you never have to feel like you're not contributing. Their ability to translate your project needs provides an impressive output/deliverable to suit the needs of our projects.
Kevin Potts
President
Norseman Construction
Oscar and his team are amazing, they are always there when we need them. The automation process has been truly amazing, and we have found alot more time and productivity in our day to day processes.
Kyle Watters
Owner
Elmira Stove Works
We have been using Digital Staff for almost 10 years now, they look after all of our network and computer IT needs. They are friendly and great people to work with, knowing they are only a phone call away is piece of mind in our business. I would highly recommend this company for all your IT needs and if you are looking to save time, money and improve efficiency.
Gerda Zonruiter
Senior Research and Evaluation Consultant
Centre for Organizational Effectiveness
Oscar has helped me problem solve and find solutions for specific tasks saving me a lot of time. He provided me with the instruction I needed to implement the solutions on my own. He was responsive and easy to work with.
Paul B Bélanger
Trademark Attorney
The Law Office of Paul B. Bélanger
I am familiar with the highly professional services of DigitalStaff. I resorted to the business services of DigitalStaff on numerous occasions, knowing they pay attention to provide high quality services at reasonable price. I recommend DigitalStaff in confidence knowing their specialized services will provide satisfaction to any client, small or large.
Jill Osborne
National Executive Director
Kids Kicking Cancer Canada
The DigitalStaff team helped create effective and affordable solutions for our small shop. They quickly gained an understanding of our needs and have helped us trouble-shoot along the way.
Michael Mandich
Customer
It was wonderful service. I found Oscar to be honest and thoughtful. He was always available to do even the smallest tasks. He tried to teach me many things on the computer and was patient even though I find it very difficult. I recommended him to friends and they had high praise for his abilities. It is easy to give him 5 stars ⭐️
Ali Tavakoli
AI, RPA, and Automation Developer
DigitalStaff
DigitalStaff is a great company for doing Robotic Process Automation, the owner is very friendly and can take care of any issues that come up very quickly. Highly recommend DigitalStaff for RPA workload or any other type of software development where you need to automate tasks.
Ilze Van der Merwe
National Expansion Manager
Kids Kicking Cancer Canada
Our Organization can highly recomend DigitalStaff. They have helped us automate many of our work processes which saves us time and makes us efficient. We are a small organization with few hands, and having DigitalStaff assist us in our IT and backend processes makes our work lighter which opens up our time to get to things that really matter, which is making a difference in Children's lives.
Dr. Joan Clayton
Psychologist
Dr. Reist & Associates
Excellent and prompt service, highly skilled, personable and always eager to help and resolve issues - ABSOLUTELY THE BEST
Joe Orendorff
Owner
Elmira Stove Works
Great Service!
Frequently Asked Questions
Everything you need to know about Zapier integration
Are you a certified Zapier Expert or partner?
Yes, we're experienced Zapier automation specialists who have built hundreds of Zaps for businesses across industries. We understand Zapier's capabilities and limitations, and we know when to use it versus when to recommend alternatives like Make or n8n.
Can you fix my broken Zaps?
Absolutely. Zap troubleshooting is one of our most common requests. We diagnose the root cause—whether it's authentication issues, data format problems, API changes, or logic errors—and fix it properly so it doesn't break again.
What if my app isn't supported by Zapier?
No problem. We can use Zapier's Webhooks feature to connect to apps with APIs, Code by Zapier for custom logic, or if the app truly has no integration path, we recommend alternative solutions like Make, n8n, or custom RPA that can handle what Zapier can't.
How do I reduce my Zapier task usage and costs?
We optimize Zaps to use fewer tasks—combining steps, using filters to prevent unnecessary runs, and restructuring workflows for efficiency. We can also migrate high-volume workflows to Make or n8n where pricing is more favorable for scale.
Is Zapier secure for business data?
Zapier is SOC 2 Type II certified and uses encryption for data in transit and at rest. For additional security, we configure Zaps to minimize data storage, use secure webhooks, and ensure proper authentication for all connected apps.
Can you help me move from Zapier to Make or n8n?
Yes! We specialize in platform migrations. If you've outgrown Zapier's capabilities or pricing, we can migrate your workflows to Make (Integromat), n8n, or custom solutions—maintaining all your automations with zero business disruption.
How long does it take to set up Zapier automations?
Simple Zaps can be live within days. Complex multi-step workflows typically take 1-2 weeks for design, build, and testing. We always test thoroughly before going live to ensure reliability.
Do you provide ongoing Zapier support?
Yes, we offer monthly Zapier management packages that include monitoring, error resolution, optimization, and development of new automations as your business needs evolve. You get a dedicated automation partner without hiring in-house.
Need Zapier Help?
Whether you're starting from scratch, fixing broken Zaps, or ready to scale beyond Zapier's limits—we're here to help. Get a free automation assessment.
✓ No credit card required • ✓ Free consultation • ✓ Custom integration roadmap