Stop Hiring Bookkeepers.
Automate Instead.
Stop paying $50K+ annually for bookkeeping. Our AI automation handles invoice processing, bank reconciliation, expense categorization, and financial reporting—with 100% accuracy and real-time visibility.
The Impact of Automation
Real results from businesses that chose automation over traditional hiring
Complete bookkeeping tasks in hours vs. days
vs. hiring a full-time bookkeeper
Error-free transaction recording and reconciliation
Up-to-date books and reports on demand
The Traditional Hiring Challenge
Why businesses struggle with hiring and managing Bookkeepers
Expensive Expertise
Experienced bookkeepers command $50-60K+ annually. Outsourced bookkeeping costs $500-2000/month. Small businesses struggle to afford professional bookkeeping.
Month-End Bottleneck
Closing the books takes days of manual work. Business owners wait for reports they need to make decisions. Automation closes books in hours.
Reconciliation Errors
Manual bank reconciliation is tedious and error-prone. Missed transactions and data entry mistakes cause financial reporting issues.
Invoice Processing Delays
Manual invoice entry takes hours each week. Delays in recording payables and receivables impact cash flow visibility.
Tax Compliance Stress
Maintaining proper records for tax time is overwhelming. Disorganized books lead to overpaid taxes or audit issues.
Dependency Risk
When your bookkeeper is sick, on vacation, or quits, your books stop. Automation works 24/7 without interruption.
Cost Comparison: Hire vs Automate
See the difference automation makes to your bottom line
Traditional Hiring
per year
- ✗ Salary + benefits + taxes
- ✗ Recruitment & training costs
- ✗ Limited to 40 hours/week
- ✗ Turnover risk & sick days
- ✗ Human error in repetitive tasks
Automation Solution
per year
- ✓ Fixed monthly cost, no surprises
- ✓ Works 24/7/365 without breaks
- ✓ 100% accuracy on every task
- ✓ Scales instantly with demand
- ✓ Integrates with existing tools
Annual Savings
Reinvest in growing your business
Months to ROI
Fast payback, long-term gains
What We Automate
Every task a Bookkeeper handles, automated with AI and RPA technology
Invoice Processing
Automatically extract data from invoices, match to purchase orders, and record in your accounting system.
- OCR invoice data extraction
- Automatic categorization and coding
- PO matching and approval routing
- Vendor statement reconciliation
Bank Reconciliation
Connect bank feeds and automatically match transactions to accounting entries with AI-powered categorization.
- Daily automated bank feed import
- Smart transaction matching
- Exception flagging for review
- Multi-account reconciliation
Expense Categorization
Intelligent expense classification using AI trained on millions of transactions.
- Auto-categorize credit card transactions
- Receipt matching and filing
- Policy compliance checking
- Employee expense reimbursement
Accounts Payable
Streamline bill payment from receipt to payment with automated approval workflows.
- Bill entry and coding automation
- Payment approval workflows
- Scheduled payment processing
- Vendor payment tracking
Accounts Receivable
Automate invoicing, payment tracking, and collections follow-up to improve cash flow.
- Automated invoice generation
- Payment receipt recording
- Aging report generation
- Automated payment reminders
Financial Reporting
Generate P&L, balance sheets, and custom reports on demand or on schedule.
- Real-time financial dashboards
- Automated monthly report packages
- Custom KPI tracking
- Budget vs. actual analysis
Success Stories
Real businesses that automated their Bookkeeper operations
Construction: Bookkeeping Automation Success
A construction company was paying $3,500/month for outsourced bookkeeping plus 10 hours weekly of owner time reconciling accounts and chasing receipts. We automated invoice processing, bank reconciliation, and expense categorization. Books now close in 2 hours instead of 3 days, with zero owner involvement.
60% reduction in bookkeeping costs
10 hours/week freed for owner
Month-end close time cut from 3 days to 2 hours
Zero data entry errors since implementation
What our clients say
Chuck Baresich
President
Haggerty AgRobotics Company
Had the team prepare a system for us to automate the re-branding of our digital invoicing and statements. The system has been working flawlessly for over a year. Simple to administer and the team are easy to get in contact with make adjustments or update our requirements.
Marilee A Nowgesic
CEO
Canadian Indigenous Nurses Association
The team is friendly, reliable and extremely patient to ensuring our concerns are addressed and understood. They have enabled an open table to allow for their clients to receive timely (...really feels like 24/7 platforms...) and concise information on the latest trends in IT, data collection and many other relevant issues. DigitalStaff has also provided an environment that allows for multiple levels and skills of their clients - so you never have to feel like you're not contributing. Their ability to translate your project needs provides an impressive output/deliverable to suit the needs of our projects.
Kevin Potts
President
Norseman Construction
Oscar and his team are amazing, they are always there when we need them. The automation process has been truly amazing, and we have found alot more time and productivity in our day to day processes.
Kyle Watters
Owner
Elmira Stove Works
We have been using Digital Staff for almost 10 years now, they look after all of our network and computer IT needs. They are friendly and great people to work with, knowing they are only a phone call away is piece of mind in our business. I would highly recommend this company for all your IT needs and if you are looking to save time, money and improve efficiency.
Gerda Zonruiter
Senior Research and Evaluation Consultant
Centre for Organizational Effectiveness
Oscar has helped me problem solve and find solutions for specific tasks saving me a lot of time. He provided me with the instruction I needed to implement the solutions on my own. He was responsive and easy to work with.
Paul B Bélanger
Trademark Attorney
The Law Office of Paul B. Bélanger
I am familiar with the highly professional services of DigitalStaff. I resorted to the business services of DigitalStaff on numerous occasions, knowing they pay attention to provide high quality services at reasonable price. I recommend DigitalStaff in confidence knowing their specialized services will provide satisfaction to any client, small or large.
Jill Osborne
National Executive Director
Kids Kicking Cancer Canada
The DigitalStaff team helped create effective and affordable solutions for our small shop. They quickly gained an understanding of our needs and have helped us trouble-shoot along the way.
Michael Mandich
Customer
It was wonderful service. I found Oscar to be honest and thoughtful. He was always available to do even the smallest tasks. He tried to teach me many things on the computer and was patient even though I find it very difficult. I recommended him to friends and they had high praise for his abilities. It is easy to give him 5 stars ⭐️
Ali Tavakoli
AI, RPA, and Automation Developer
DigitalStaff
DigitalStaff is a great company for doing Robotic Process Automation, the owner is very friendly and can take care of any issues that come up very quickly. Highly recommend DigitalStaff for RPA workload or any other type of software development where you need to automate tasks.
Ilze Van der Merwe
National Expansion Manager
Kids Kicking Cancer Canada
Our Organization can highly recomend DigitalStaff. They have helped us automate many of our work processes which saves us time and makes us efficient. We are a small organization with few hands, and having DigitalStaff assist us in our IT and backend processes makes our work lighter which opens up our time to get to things that really matter, which is making a difference in Children's lives.
Dr. Joan Clayton
Psychologist
Dr. Reist & Associates
Excellent and prompt service, highly skilled, personable and always eager to help and resolve issues - ABSOLUTELY THE BEST
Joe Orendorff
Owner
Elmira Stove Works
Great Service!
Frequently Asked Questions
Everything you need to know about automating this role
Can automation handle complex bookkeeping like multiple entities or projects?
Yes! Our automation handles multi-entity consolidation, project-based accounting, job costing, and department tracking. We configure workflows to match your specific chart of accounts and reporting requirements, no matter how complex your structure.
What accounting software do you integrate with?
We integrate with all major platforms: QuickBooks Online/Desktop, Xero, Sage, NetSuite, FreshBooks, Wave, and more. We also connect to your bank accounts, credit cards, payment processors (Stripe, PayPal), and invoicing systems.
Will I still need a bookkeeper or accountant?
Automation handles 80-90% of routine bookkeeping tasks, but human oversight is still valuable. Many clients keep a part-time bookkeeper or accountant for strategy, tax planning, and handling exceptions—at a fraction of the previous cost. You can also use your existing accountant just for month-end review and tax prep.
How does automation handle exceptions and unusual transactions?
We build intelligent rules and exception handling. When the system encounters something it cannot process confidently, it flags the item for human review with full context. You review and approve exceptions in minutes, while 90%+ of routine transactions process automatically.
Is automated bookkeeping compliant with accounting standards?
Absolutely. Our automation follows GAAP/IFRS accounting principles and maintains full audit trails. Every automated entry includes source documents, timestamps, and processing logs. Your auditor or accountant can review all automated work just like human-performed bookkeeping.
How long until my books are automated?
Most bookkeeping automation projects are operational within 4-6 weeks. We start with bank feeds and invoice processing (highest impact), validate accuracy, then systematically automate additional processes. You see time savings in the first month.
What happens at year-end and tax time?
Your books are always up-to-date and tax-ready. We configure year-end closing procedures to run automatically. At tax time, your accountant has clean, organized books with all source documents attached. Many clients report faster, cheaper tax prep due to improved records.
Can I track my bookkeeping automation in real-time?
Yes! We provide dashboards showing what's been processed, exceptions requiring attention, and automation performance metrics. You have full visibility into your bookkeeping operations with detailed logs of every automated action.
Ready to Automate Your Bookkeeping?
Get a free analysis of your bookkeeping processes with cost savings estimates and implementation plan. See exactly how much you'll save.
✓ No credit card required • ✓ Free consultation • ✓ Custom automation roadmap