Stop Hiring Business Analysts.
Automate Instead.
For Business Analysts & Ops Leaders: Get a BA team that also builds the bots. We analyze your systems, identify automation opportunities, and actually implement the solutions—all from one partner.
The Impact of Automation
Real results from businesses that chose automation over traditional hiring
Average per engagement with full documentation
Annual operational savings delivered per client
Data collection and documentation automated
Analysis + Implementation + Maintenance
The Traditional Hiring Challenge
Why businesses struggle with hiring and managing Business Analysts
No BA on Staff
Business analysts command $80-120K annually. Small and mid-sized businesses cannot afford full-time strategic analysts, leaving process improvements and automation opportunities undiscovered.
BA Drowning in Data Collection
Your existing BA spends 70% of time manually gathering data from 10+ systems instead of analyzing. Manual data extraction, spreadsheet wrestling, and report compilation wastes their strategic expertise.
Consultants Who Just Recommend
Traditional consulting firms charge $100K+ for analysis and recommendations, then hand you a report. Implementation is separate, expensive, and often never happens. Reports sit on shelves.
No Bridge Between Business & Tech
Business analysts understand processes but lack AI and automation expertise. IT teams understand technology but not business context. The gap means opportunities are missed or poorly implemented.
Existing BA Lacks Automation Expertise
Your BA knows your processes inside out but does not understand modern AI, RPA, and automation capabilities. They cannot identify or prioritize the right automation opportunities.
Continuous Documentation Hell
Process maps, requirements docs, and system documentation are outdated the moment they are finished. Keeping documentation current consumes endless hours with no value-add.
Cost Comparison: Hire vs Automate
See the difference automation makes to your bottom line
Traditional Hiring
per year
- ✗ Salary + benefits + taxes
- ✗ Recruitment & training costs
- ✗ Limited to 40 hours/week
- ✗ Turnover risk & sick days
- ✗ Human error in repetitive tasks
Automation Solution
per year
- ✓ Fixed monthly cost, no surprises
- ✓ Works 24/7/365 without breaks
- ✓ 100% accuracy on every task
- ✓ Scales instantly with demand
- ✓ Integrates with existing tools
Annual Savings
Reinvest in growing your business
Months to ROI
Fast payback, long-term gains
What We Automate
Every task a Business Analyst handles, automated with AI and RPA technology
Process Discovery & Analysis
Automated data extraction and process mining reveals exactly how work flows through your organization.
- Automated data extraction from all systems
- Process mining and bottleneck identification
- AI-powered stakeholder interview summarization
- Time and cost analysis across workflows
Documentation Automation
Generate and maintain process maps, requirements, and system documentation automatically as systems change.
- Auto-generate process maps (AS-IS/TO-BE)
- Create user stories and acceptance criteria
- Maintain RACI charts and responsibility matrices
- Keep documentation synced with live systems
Business Intelligence & Reporting
Real-time dashboards and automated insights across all your business systems in one place.
- Real-time KPI dashboards across all systems
- Automated insight reports (weekly ops snapshots)
- SLA breach and anomaly detection
- Comparative analysis and trend forecasting
Requirements & Planning
Data-driven prioritization and business case development for every automation opportunity.
- ROI modeling and business case development
- Prioritization matrices for opportunities
- Automated test case generation
- Change impact assessments
Change Management Support
Automated stakeholder communication, training tracking, and adoption monitoring throughout implementation.
- Automated stakeholder notifications
- Training completion tracking
- Adoption monitoring and reporting
- Continuous improvement feedback loops
Solution Design & Build
We do not just recommend—we design, build, test, deploy, and maintain the automation solutions.
- Actually implement the automations we recommend
- Integration with existing IT systems
- Testing, deployment, and ongoing maintenance
- Performance monitoring and optimization
Success Stories
Real businesses that automated their Business Analyst operations
Manufacturing: From Process Chaos to Automated Operations
A mid-sized manufacturer had 25+ manual processes across operations, no BA on staff, and relied on spreadsheets for everything from inventory to scheduling. They hired a traditional consultant who delivered a 100-page report recommending $500K in enterprise software. We took a different approach: analyzed their systems for 3 weeks, identified 12 high-impact automation opportunities, and built and deployed 5 solutions in the first phase. The operations team now has real-time visibility into production, inventory, and financials—without buying expensive enterprise software.
$180K annual operational savings
12 automation opportunities identified
5 solutions implemented in 8 weeks
30 hours/week reclaimed for strategic work
What our clients say
Chuck Baresich
President
Haggerty AgRobotics Company
Had the team prepare a system for us to automate the re-branding of our digital invoicing and statements. The system has been working flawlessly for over a year. Simple to administer and the team are easy to get in contact with make adjustments or update our requirements.
Marilee A Nowgesic
CEO
Canadian Indigenous Nurses Association
The team is friendly, reliable and extremely patient to ensuring our concerns are addressed and understood. They have enabled an open table to allow for their clients to receive timely (...really feels like 24/7 platforms...) and concise information on the latest trends in IT, data collection and many other relevant issues. DigitalStaff has also provided an environment that allows for multiple levels and skills of their clients - so you never have to feel like you're not contributing. Their ability to translate your project needs provides an impressive output/deliverable to suit the needs of our projects.
Kevin Potts
President
Norseman Construction
Oscar and his team are amazing, they are always there when we need them. The automation process has been truly amazing, and we have found alot more time and productivity in our day to day processes.
Kyle Watters
Owner
Elmira Stove Works
We have been using Digital Staff for almost 10 years now, they look after all of our network and computer IT needs. They are friendly and great people to work with, knowing they are only a phone call away is piece of mind in our business. I would highly recommend this company for all your IT needs and if you are looking to save time, money and improve efficiency.
Gerda Zonruiter
Senior Research and Evaluation Consultant
Centre for Organizational Effectiveness
Oscar has helped me problem solve and find solutions for specific tasks saving me a lot of time. He provided me with the instruction I needed to implement the solutions on my own. He was responsive and easy to work with.
Paul B Bélanger
Trademark Attorney
The Law Office of Paul B. Bélanger
I am familiar with the highly professional services of DigitalStaff. I resorted to the business services of DigitalStaff on numerous occasions, knowing they pay attention to provide high quality services at reasonable price. I recommend DigitalStaff in confidence knowing their specialized services will provide satisfaction to any client, small or large.
Jill Osborne
National Executive Director
Kids Kicking Cancer Canada
The DigitalStaff team helped create effective and affordable solutions for our small shop. They quickly gained an understanding of our needs and have helped us trouble-shoot along the way.
Michael Mandich
Customer
It was wonderful service. I found Oscar to be honest and thoughtful. He was always available to do even the smallest tasks. He tried to teach me many things on the computer and was patient even though I find it very difficult. I recommended him to friends and they had high praise for his abilities. It is easy to give him 5 stars ⭐️
Ali Tavakoli
AI, RPA, and Automation Developer
DigitalStaff
DigitalStaff is a great company for doing Robotic Process Automation, the owner is very friendly and can take care of any issues that come up very quickly. Highly recommend DigitalStaff for RPA workload or any other type of software development where you need to automate tasks.
Ilze Van der Merwe
National Expansion Manager
Kids Kicking Cancer Canada
Our Organization can highly recomend DigitalStaff. They have helped us automate many of our work processes which saves us time and makes us efficient. We are a small organization with few hands, and having DigitalStaff assist us in our IT and backend processes makes our work lighter which opens up our time to get to things that really matter, which is making a difference in Children's lives.
Dr. Joan Clayton
Psychologist
Dr. Reist & Associates
Excellent and prompt service, highly skilled, personable and always eager to help and resolve issues - ABSOLUTELY THE BEST
Joe Orendorff
Owner
Elmira Stove Works
Great Service!
Frequently Asked Questions
Everything you need to know about automating this role
Do we need to have a business analyst already?
Not at all! We can be your entire BA function if you do not have one. For companies with existing business analysts, we supercharge their capabilities by automating 70-80% of the data collection, documentation, and reporting grunt work—freeing them to focus on strategy, stakeholder management, and change leadership.
What is the difference between you and traditional BA consultants?
Traditional consultants analyze, recommend, and hand you a report—implementation is separate and expensive. We do not stop at recommendations. We analyze your business, identify opportunities, build the actual automation solutions, deploy them, and provide ongoing optimization. You get analysis + working automations from one partner.
What BA tasks can you automate?
We automate 70-80% of BA grunt work: data collection from multiple systems, process mining, documentation generation (process maps, user stories, RACI charts), KPI dashboards, automated reporting, stakeholder tracking, test case generation, and keeping documentation in sync with live systems. Your BA (or ours) focuses on judgment, prioritization, and strategic change management.
How does a typical engagement work?
Discovery phase (2-3 weeks): we analyze your systems, processes, and data flows. Opportunity Analysis: we identify 10-20+ automation opportunities with ROI estimates. Prioritized Roadmap: we create an implementation plan starting with quick wins. Implementation: we build and deploy solutions, starting with highest-ROI items. Ongoing: continuous monitoring, optimization, and identifying new opportunities.
Do we need to know what we want to automate?
No! That is exactly our job. Most businesses know they have inefficiencies but cannot pinpoint where automation will have the highest impact. We analyze your operations, interview stakeholders, examine data flows, and tell you exactly where the opportunities are—ranked by ROI and implementation complexity.
Can you work with our existing systems?
Yes! We integrate with ERPs (NetSuite, SAP, Dynamics), CRMs (Salesforce, HubSpot), accounting platforms (QuickBooks, Xero), project management tools (Asana, Monday, Buildertrend), databases, spreadsheets, and virtually any system with an API or data export. If you use it, we can connect to it.
What if we are not ready to implement everything at once?
That is the most common scenario! We create a prioritized roadmap with phases. Most clients start with 2-3 quick wins (high impact, low complexity), see ROI in 2-3 months, then tackle more complex automations. You control the pace and investment based on results and budget.
How do you handle change management?
Change management is built into our process—not an afterthought. We include stakeholder communication plans, training materials, adoption tracking, feedback collection, and continuous improvement loops. We also automate much of the change management work itself: notifications, training tracking, and monitoring who is adopting new processes.
Ready to Analyze Your Business and Build Real Solutions?
Get a free process discovery session. We'll analyze 2-3 of your key workflows, identify automation opportunities with ROI estimates, and show you exactly how we'd build the solutions.
✓ No credit card required • ✓ Free consultation • ✓ Custom automation roadmap