Stop Hiring Data Entry Clerks.
Automate Instead.
Stop hiring data entry clerks. Our AI-powered automation processes forms, documents, and data 90% faster with 99.9% accuracy—for a fraction of the cost of a full-time employee.
The Impact of Automation
Real results from businesses that chose automation over traditional hiring
Complete data entry tasks in fraction of the time
vs. hiring a full-time data entry clerk
Eliminate human error in data entry
Continuous operation without breaks
The Traditional Hiring Challenge
Why businesses struggle with hiring and managing Data Entry Clerks
High Turnover Rate
Data entry is repetitive and tedious, leading to employee burnout. Constant recruiting and training wastes time and resources.
Expensive to Scale
Growing data volume means hiring more people. Each new clerk costs $35-50K annually plus benefits and management overhead.
Human Error
Even experienced clerks make mistakes on repetitive tasks. Typos, missed fields, and incorrect formatting cause costly downstream issues.
Limited Hours
Data piles up overnight and on weekends. Traditional employees work 40 hours/week, creating backlogs and delays.
Inconsistent Quality
Performance varies by employee mood, fatigue, and experience. You get unpredictable results across your team.
Training Burden
Each new hire needs weeks of training. Process changes require retraining everyone, disrupting productivity.
Cost Comparison: Hire vs Automate
See the difference automation makes to your bottom line
Traditional Hiring
per year
- ✗ Salary + benefits + taxes
- ✗ Recruitment & training costs
- ✗ Limited to 40 hours/week
- ✗ Turnover risk & sick days
- ✗ Human error in repetitive tasks
Automation Solution
per year
- ✓ Fixed monthly cost, no surprises
- ✓ Works 24/7/365 without breaks
- ✓ 100% accuracy on every task
- ✓ Scales instantly with demand
- ✓ Integrates with existing tools
Annual Savings
Reinvest in growing your business
Months to ROI
Fast payback, long-term gains
What We Automate
Every task a Data Entry Clerk handles, automated with AI and RPA technology
Form Processing
Automatically extract data from digital forms, PDFs, and scanned documents with OCR technology.
- PDF and image form extraction
- Handwritten text recognition
- Multi-page document processing
- Auto-validation and error detection
Database Updates
Sync data across CRMs, ERPs, spreadsheets, and databases without manual copy-paste.
- Real-time data synchronization
- Multi-system integration
- Duplicate detection and merging
- Automated data formatting
Spreadsheet Management
Populate, update, and maintain spreadsheets automatically from multiple data sources.
- Excel and Google Sheets automation
- Formula application and updates
- Data cleaning and standardization
- Scheduled report generation
Email Processing
Extract data from emails and attachments, route to proper systems, and trigger workflows.
- Attachment extraction and parsing
- Email data mining and categorization
- Auto-response and acknowledgment
- Intelligent routing and tagging
Data Validation
Check data accuracy, completeness, and formatting before entry into your systems.
- Format validation and correction
- Completeness verification
- Cross-reference checking
- Duplicate detection
Web Data Extraction
Collect data from websites, portals, and online platforms automatically on schedule.
- Scheduled web scraping
- Portal data retrieval
- Price monitoring and updates
- Competitor data tracking
Success Stories
Real businesses that automated their Data Entry Clerk operations
Manufacturing: Inventory Data Automation
A manufacturing company was spending 20+ hours weekly manually entering inventory data from supplier emails and PDFs into their ERP system. Errors caused stockouts and overordering. We implemented automated email parsing and OCR data extraction, eliminating manual entry entirely. The system processes 500+ documents weekly with 99.9% accuracy.
95% reduction in data entry time
$42K annual labor savings
99.9% accuracy (up from 96%)
ROI achieved in 2 months
What our clients say
Chuck Baresich
President
Haggerty AgRobotics Company
Had the team prepare a system for us to automate the re-branding of our digital invoicing and statements. The system has been working flawlessly for over a year. Simple to administer and the team are easy to get in contact with make adjustments or update our requirements.
Marilee A Nowgesic
CEO
Canadian Indigenous Nurses Association
The team is friendly, reliable and extremely patient to ensuring our concerns are addressed and understood. They have enabled an open table to allow for their clients to receive timely (...really feels like 24/7 platforms...) and concise information on the latest trends in IT, data collection and many other relevant issues. DigitalStaff has also provided an environment that allows for multiple levels and skills of their clients - so you never have to feel like you're not contributing. Their ability to translate your project needs provides an impressive output/deliverable to suit the needs of our projects.
Kevin Potts
President
Norseman Construction
Oscar and his team are amazing, they are always there when we need them. The automation process has been truly amazing, and we have found alot more time and productivity in our day to day processes.
Kyle Watters
Owner
Elmira Stove Works
We have been using Digital Staff for almost 10 years now, they look after all of our network and computer IT needs. They are friendly and great people to work with, knowing they are only a phone call away is piece of mind in our business. I would highly recommend this company for all your IT needs and if you are looking to save time, money and improve efficiency.
Gerda Zonruiter
Senior Research and Evaluation Consultant
Centre for Organizational Effectiveness
Oscar has helped me problem solve and find solutions for specific tasks saving me a lot of time. He provided me with the instruction I needed to implement the solutions on my own. He was responsive and easy to work with.
Paul B Bélanger
Trademark Attorney
The Law Office of Paul B. Bélanger
I am familiar with the highly professional services of DigitalStaff. I resorted to the business services of DigitalStaff on numerous occasions, knowing they pay attention to provide high quality services at reasonable price. I recommend DigitalStaff in confidence knowing their specialized services will provide satisfaction to any client, small or large.
Jill Osborne
National Executive Director
Kids Kicking Cancer Canada
The DigitalStaff team helped create effective and affordable solutions for our small shop. They quickly gained an understanding of our needs and have helped us trouble-shoot along the way.
Michael Mandich
Customer
It was wonderful service. I found Oscar to be honest and thoughtful. He was always available to do even the smallest tasks. He tried to teach me many things on the computer and was patient even though I find it very difficult. I recommended him to friends and they had high praise for his abilities. It is easy to give him 5 stars ⭐️
Ali Tavakoli
AI, RPA, and Automation Developer
DigitalStaff
DigitalStaff is a great company for doing Robotic Process Automation, the owner is very friendly and can take care of any issues that come up very quickly. Highly recommend DigitalStaff for RPA workload or any other type of software development where you need to automate tasks.
Ilze Van der Merwe
National Expansion Manager
Kids Kicking Cancer Canada
Our Organization can highly recomend DigitalStaff. They have helped us automate many of our work processes which saves us time and makes us efficient. We are a small organization with few hands, and having DigitalStaff assist us in our IT and backend processes makes our work lighter which opens up our time to get to things that really matter, which is making a difference in Children's lives.
Dr. Joan Clayton
Psychologist
Dr. Reist & Associates
Excellent and prompt service, highly skilled, personable and always eager to help and resolve issues - ABSOLUTELY THE BEST
Joe Orendorff
Owner
Elmira Stove Works
Great Service!
Frequently Asked Questions
Everything you need to know about automating this role
How accurate is automated data entry compared to human clerks?
Our automation achieves 99.9% accuracy—far exceeding human data entry which typically has 1-4% error rates. AI-powered OCR and validation rules catch mistakes before they enter your systems. Unlike humans who tire and make more errors over time, automation maintains consistent accuracy 24/7.
Can automation handle handwritten forms and poor quality scans?
Yes! Modern OCR technology can read handwritten text and process low-quality scans. We use advanced AI models trained on millions of documents to extract data from challenging sources. For critical applications, we can add human-in-the-loop validation for edge cases.
What systems and file formats can you integrate with?
We integrate with virtually any system: Excel, Google Sheets, Salesforce, QuickBooks, SAP, Oracle, custom databases, and more. We handle all common formats including PDF, CSV, XML, JSON, images (JPG, PNG, TIFF), Word documents, and web forms.
How long does implementation take?
Most data entry automation projects are live within 3-4 weeks. We start with a pilot focusing on your highest-volume process, prove ROI, then expand to other workflows. You see time savings from week one.
What happens to data that the system cannot process?
We build exception handling into every workflow. Unclear or uncertain data is flagged for human review with context about what needs attention. You get a queue of exceptions to resolve quickly—typically less than 5% of total volume—while 95%+ is handled automatically.
Is automation secure for sensitive data?
Absolutely. We use enterprise-grade encryption, secure API connections, and follow SOC 2 and GDPR best practices. Automation runs within your existing security perimeter. We can deploy on-premise if required for highly sensitive data. Full audit trails track all data processing.
Can I start with just one process and expand later?
Yes! We recommend starting with your most painful or highest-volume process. Once you see results, we systematically automate additional workflows. This phased approach minimizes risk and lets you scale automation at your own pace.
What if our data entry processes change?
Automation workflows are easily updated. We provide ongoing support and can modify processes as your business evolves. Changes that would require retraining a person can be deployed to your automation in hours, not weeks.
Ready to Eliminate Data Entry Costs?
See exactly how we'll automate your data entry processes. Get a free automation plan with cost savings breakdown and implementation timeline.
✓ No credit card required • ✓ Free consultation • ✓ Custom automation roadmap